1. Key Responsibilities
1.1. Consignment Reconciliation
? Daily, weekly and monthly Sales Recon: Vector vs port of destination
? Queries and resolution of reconciliation items before month end
? Manual reconciling of Vector (SAP) consignment receipts & consignment sales.
? Incumbent will be responsible for the preparation of the:
1. Monthly Consignment Billing recon
a. Consignment Movement Reports
b. Reconcile batch to batch sales per customer per material code
2. Calculate and amend consignment sales according to the consignment billing recon per customer/material code and batch
3. Process/Upload consignment billing on SAP as agreed by all parties
1.3 Buy Backs
? Daily processing of repurchase/buy backs of consignment stock on SAP
? Process order requests, quotations and create PO’s on SAP
? Review and confirm authorizations for PO’s and Invoices are in line with approved contract rates and quantities
? Ensure accuracy of Invoicing in SAP and verify on spreadsheet
? Ensure accurate and properly authorized PO & Invoice process in line with Company Policy
? Regularly review reports for retrospective ordering violations and address issues with teams where appropriate
? Responsible for Sundry Creditors reconciliations
? Resolve vendor queries
1.5 Trip recon
? Control of Trip reconciliation process from start to finish by ensuring no long outstanding POD’s, completeness of records, completeness of credit processing
? No outstanding shipments
? Address inefficiencies with Warehouse daily
? Credit Note detail review
? Claims control
? Filing & Scanning
1.6 Returnable Packaging management
- Monitor and reconciliations of all returnable packaging materials, inclusive of CHEP pallets.
- Ensuring CHEP portfolio balances to SAP.
- Ensuring SAP balances to physical SOH at each site.
- Ensuring site has sufficient returnable packaging available at all times.
1.7 Month end & Journals
? Prepare Accruals from Open Order listing & other sources
? Prepare and recon the monthly Speciality Billing Model and send to HO to bill
? Strict adherence to cut off times at month end
? Verification of GL postings for accuracy before close off
? Review of Balance Sheet accounts to ensure validity – highlight issues with Head Office Recon Clerks
? Confirmation review of non-routine journals
1.8 Financial reporting, analysis and commentary
? Prepare Monthly Financial Reporting packs for the depot (Ops Accountability workbook, MEBIT report for Finance Exec)
? Analyze and explain KPI fluctuations and variances
? Prepare & compile monthly Manpower reports
? Provide Management with relevant and informative reports at the regular required intervals.
? Ensure the daily, weekly and monthly reporting requirements by Management are met within the specified deadlines
? Develop an in depth knowledge base of organizational processes and policies
? Develop analysis reports to improve depot efficiencies
1.9 Team Management
? Lead subordinates towards meeting targets through regular communication and training
? Support and drive the business core values
? Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
? Conduct performance appraisals
? Manage the activities of the team and ensure internal customer service requirements are met.
? Set up meetings with all stakeholders (Speciality and Vector) when necessary to sort out issues raised and find solution/take corrective action
1.10 General Administrative duties
? Resolve general administrative queries – Customer invoice requests/delivery notes etc.
? Ensure Admin Controllers’ Daily Checklists are done and signed off daily/weekly as per guidelines
? Support Group Internal Audit and Vector Procedure Controllers
? Compliance with Group & Vector Levels of Authority
? Assist with other duties as required