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Personal Assistant Dural Development Dept

Personal Assistant Dural Development Dept


Personal Assistant (PA)
Directorate Rural Development
Package R257 508.00 Per Annum (Plus Benefits)


Requirements
Matric/ Grade 12 plus Secretarial Diploma (NQF level 5) or relevant qualification as recognized by SAQA. 3 – 5 years’ experience in Office Administration or Secretarial duties. Valid drivers’ license will be an added advantage.COMPETENCIES: Language skill and strong interpersonal skills, good communication skills (verbal and written), good telephone etiquette, high level of computer skills, organizing and writing skills, detail orientated, time management, conflict handling skills, basic knowledge of financial administration, high level of reliability, good grooming and presentation.

Duties
Provide a professional secretariat/receptionist support service to the office of the Chief Director, which includes telephone calls (screening and transfer) and handle telephone queries and follow ups. Diary management: arrange and schedule meetings, confirm appointments. Arrange internal meeting venues, parking arrangements for visitors. Ensure that travel arrangements are well coordinated. Minutes taking and keeping records and filing thereof, make decisions based on the assessed importance and urgency of the matter.

Ensure the effective flow of information and documents to and from the office of the Chief Director. Ensure safekeeping of all documentation in the office of the Chief Director in line with relevant legislation and policies. Obtain inputs, collates and compile reports (Progress, Monthly reports and Managements reports). Scrutinize routine submissions/ reports and make notes and/or recommendations for the Chief Director. Develop and manage a register of all incoming and outgoing documents. Ability to track documents. Maintain and exercise confidentiality of information at all times.

How to Apply
To apply for the above position, please apply online at http://professionaljobcentre.gpg.gov.za/ or Hand Deliver: Ground floor 56 Eloff Street, Umnotho House and Candidates must attach their recently updated CV as well as certified copies of all qualification/s and ID document (no copies of certified copies allowed, certification should not be more than six months old). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates.



NB: For assistance with online applications visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall. It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post. It is the Department intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. Disabled people are encouraged to apply. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.


Enquiries Mr. Elvis Mpateni: Tel: 011 240 2608
Number of Posts 1
Closing Date 2019/04/17

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Client information Clerk Bonalesedi Nursing College

Client Information Clerk Bonalesedi Nursing College

RE- ADVERTISEMENT OF CLIENT INFORMATION CLERK, Refs/003886
Directorate Administration and Support Service
Package 173 703.00

Requirements
Grade 12 with 2-years’ experience in switchboard / Call Center / Reception. Computer Literacy Certificate. Customer Service / Care Certificate. Experience in client liaison and telephone etiquette as well as good communication skills. Fluency in English. Good interpersonal Relations, self-motivated to work in a team to all stakeholders (Managers, Staff, Students and Community), be able to accept responsibilities and complete work with acceptable period and be able to maintain confidentiality.

Duties
Maintain the image of the Reception area, attend to all incoming calls and outgoing call and transfer them to the relevant departments. Receive messages and convey them to relevant Office or personnel. Receiving of parcel and other related documents. Identify and report telephone faults. Maintain and updating telephone directory. Render faxes incoming and outgoing faxes and manage registers. Attend to visitors and ensure they reach the relevant destiny. Provide information to clients and deal with enquirers. Report any other incidents or accidents like fire, loss, damage/ other irregularities where possible and liaise with the security. Perform any other task that may be delegated by the supervisor. Attend meetings and training/courses were necessary. Ensure confidentiality of all documents.

How to Apply
Those who previously applied are invited to re-apply. People with disabilities are welcomed to apply. Application must be submitted on a Z83 form accompanied by a recently updated CV and Certified Copies (no copies of certified copies allowed, certification should not be older than 3 months). The successful candidate will be subjected to Pre-employment medical surveillance conducted by an Occupational Health Nurse, security screening and vetting process.

Applications received after closing date will not be accepted. It is the candidate’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).

Applications should be submitted at Bonalesedi Nursing College (inside Leratong Hospital premises), 01 Adock Road, Chamdor, Kagiso or posted to Private Bag X55, Roodepoort, 1725.

PLEASE NOTE: The Public Service does not charge any fees for applying for posts. Should you be asked for a fee, please let the authorities aware.
Enquiries Mrs G.Z. Mavanyisi Tel No: (011) 696-8342/8300


Number of Posts 1
Closing Date 2019/04/18

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Registry Clerk Tambo Memorial Hospital

REGISTRY CLERK (RE-ADVERTISEMENT),
REFS/003883
Directorate HUMAN RESOURCE MANAGEMENT
Package R173 703 Per annum (Plus benefits)

Requirements
Grade 12 or equivalent qualification. Knowledge of Archives Act will serve as an advantage. Understanding of Public Service environment. Good interpersonal and communication skills. Computer literacy is essential. Ability to identify, classify, record and file variety of official documents. Ability to maintain confidentiality and work independently and work under pressure.

Duties
Filing of all HR documents, open and close files. Receive, open, sort and distribute incoming mail. Distribute circulars and internal memos. Record and dispatch outgoing correspondences / mail. Implement the filing / records classification system. Ensure safeguarding of records / files. Render archive services, trace, store and retrieve documents and files.

How to Apply
Applications can be forwarded to the Recruitment officer (Room 122), HR Department, Tambo Memorial Hospital, Private Bag X2, Boksburg, 1459.Physical Address: Railway Street, Boksburg, 1459 or apply online at www.gautengonline.gov.za.

NB: The closing time for the applications on the closing date will be 12h00.
Enquiries Mr. M. Madiba Tel no. (011) 898 8080
Number of Posts 1
Closing Date 2019/04/16

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Personal Assistants X2 Positions Johannesburg

PERSONAL ASSISTANT (2 POSTS)
Directorate Human Resource Services
Package R 257 508 Per annum (plus benefits)


Requirements
Matric certificate plus a Secretarial Diploma or equivalent with 1-2 year’s clerical/ administrative experience OR Matric plus 4-5 years ‘experience in clerical/ administrative. Knowledge and the ability to work on Microsoft package.

Duties
Maintain a Document Management System for the unit. Appointment management and co-ordination. General administrative duties. General assistant. Management of documents frequently used within the Business Unit. Management of financial records. Management, co-ordination and support with regards to specifically assigned meetings. All other roles suitable to a secretarial function as well as adhoc roles as requested.

Notes
Gauteng Department of e-Government is inviting strategic and innovative thinkers who are technocrats to champion the crafting of the strategy to deliver the modernisation mandate of the Gauteng City Region and to support radical transformation, modernisation and re-industrialisation. The successful candidate must be innovative with proven applied leadership skills as well as ability to plan and co-ordinate activities at a strategic level. Must have a client focused attitude. Excellent writing and impeccable communication skills, as well as relationship building, people management and the ability to work under pressure. It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.

How to Apply

Applications may also be delivered to: Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown.
Enquiries Mr. Leon Steyn, Tel No: (011) 689 8400

Closing Date 2019/04/30

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Senior Admin Officer Pretoria

Senior Admin Officer Pretoria

REF NO: 007/2019
Outcome: Education and Skills
SALARY : R316 791 per annum (Level 08) plus benefits
CENTRE : Pretoria


REQUIREMENTS : An appropriate 3-year tertiary qualification (NQF 6) in Public Administration, Office
Management, Secretarial or equivalent with at least 4 years’ experience of which
2 years must be on administrative functions and 2 years at supervisory level. An
NQF 7 qualification will serve as an added advantage. The following skills will
serve as a recommendation: Report writing skills; desktop research skills;
analytical skills and basic statistical skills and experience. The candidate should
possess the following skills and competencies: apply technical/ professional skills; accept responsibility, work independently and produce good quality of work; must
be a team player; flexible, reliable; initiative; innovative; have good verbal and
written communication; must have good interpersonal relations; ability to manage
projects (planning and execution); good leadership skills; ability to manage/control
financial resources; monitor financial expenditure and supervise staff. Must have
the ability to delegate and empower subordinates. The candidate must have
knowledge of the Public Finance Management Act and Treasury Regulations as
well as Public Service Act and Regulations.


DUTIES : The successful candidate will be responsible for providing administrative support
to the unit. This entails rendering of effective financial support: monitoring
expenditure of the unit. Rendering of effective human resources support: ensuring
timely submission of performance agreements, reviews and assessments of staff
members of the Unit; coordinating and consolidating training according to PDP’s
and ensuring that leave registers are completed in the unit.

Supervising and rendering of effective procurement support: supervising the compilation and
coordination of procurement plans for the Unit which is aligned to the budget and
monitoring expenditure and implementation of procurement plans.

Supervising
and rendering of general administrative support within the Unit: Collecting,
analysing and collating of information as requested by the Head of the Unit;
drafting of correspondence (submissions, letters and reports) as instructed by the
Head of the Unit and team members; sending and receiving of e-mails, etc. and
following up on outstanding issues/submissions/reports, and compiling
progress/monthly and related reports.

Updating/recommending the updating of
enabling prescripts, policies and procedures: studying of the relevant Public
Service and departmental prescripts/policies and processes and procedures
applicable in the Head of the Unit’s office and the updating thereof.
ENQUIRIES : Ms J Mchunu Tel No: (012) 312 0462

APPLICATIONS : Applications must be sent to: The Department of Planning, Monitoring and
Evaluation (DPME), , by mail to Private Bag X944, Pretoria, 0001 or hand delivered
at 330 Grosvenor Street, Hatfield, Pretoria, www.dpme.gov.za
FOR ATTENTION : Ms J Mchunu


CLOSING DATE : 30 April 2019 @ 12:00 pm
NOTE : The relevant reference number must be quoted on all applications. The successful
candidate will have to sign an annual performance agreement and will be required
to undergo a security clearance. Applications must be submitted on originally
signed Z.83 accompanied by original certified copies of qualification(s), Identity
Document, valid driver’s license (where driving/travelling is an inherent
requirement of the job), proof of citizenship if not RSA citizen, and a comprehensive CV specifying all experience indicating the respective dates
(MM/YY) as well as indicating three reference persons with the following
information: name and contact number(s), email address and an indication of the
capacity in which the reference is known to the candidate.

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