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Senior Secretary Vacancy Pretoria


SENIOR SECRETARY GR II, REF NO: CFO 18/5/2
Finance Management Division
Chief Directorate: Budget Management, Budgeting
SALARY : R152 862 per annum (Level 05)


CENTRE : Pretoria
REQUIREMENTS : Minimum requirements: Grade 12 certificate. Computer certificate or proven
exposure to Ms Office suite, especially Ms Word. Minimum of one or two years
secretarial experience. Grade 12 with Commercial subjects will be an added
advantage. Computer literate (Excel, PowerPoint, and MS Word). Good telephone
etiquette, Ability to handle variety of tasks and able to work under pressure. Good
inter-personal skills, adaptability and resourcefulness. Applicant must have good
communication skills and time management. Be presentable, reliable and
punctual.
DUTIES : Render effective and efficient secretarial services to the Director. Take minutes in
Director’s meetings. Typing of variety of documents, including agendas, memos,
letters, and reports. Handle and maintain the Director’s diaries, correspondence,
controls files, process telephone calls and take messages. Arrange entry
authorisations, receiving visitors and serving tea/refreshments. Arrange meetings,
appointments, flights, accommodation and transport. Act as secretary when
required. Ensure the Director receives agendas and minutes timeously. Update
and store the Directorate’s personal information. Remind the Director of the
scheduled meetings and appointments and submission of documents. Ensure the
office is tidy and inventory is maintained and updated. Ensure faulty and
malfunctioning equipment in the office are reported. Receive, register, route and
file correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be
responsible for procurement of office requirements in the Director’s office.


ENQUIRIES : Ms O.A. Samuels, Tel No: (012) 355 6481

APPLICATIONS : Department of Defence, Financial Management Division, DFSS, Career
Management Section, Private Bag X137,Pretoria, 0001 or applications may be
hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street,
Pretoria where it must be placed in wooden post box 5 at reception (Please use
reference number not post number).

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