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Personal Assistant X3 Positions

PERSONAL ASSISTANT (X3 POSTS) Chief Directorate: Education Planning and Research Ref No: 2019/03/43 Directorate: Library Services & LTSM Ref No: HO2019/03/33 Directorate: Procurement Management: Ref No: HO2019/03/34 SALARY : R242 475 per annum


CENTRE : Head Office, Johannesburg

REQUIREMENTS : Grade 12 plus Secretarial/ Office Management certificate/Diploma with minimum 3 years’ experience in rendering secretarial/administrative support service to the senior manager. Knowledge of procurement policy and processes. Good 88 interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Powerpoint, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed.

DUTIES : Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/chief director ’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director/ Chief Director.

ENQUIRIES : Ms. Leonorah Mngomezulu Tel No: (011) 355 1791 (Procurement Management) Ms. Nonhlanhla Nyovane Tel No: (010)600 3239 (Library Services & LTSM) Ms Lerato Machaka Tel No: (011) 355 0009 (CD: Education Planning)



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Chief Justice Admin Clerk X22 Positions All Provinces

ADMINISTRATION CLERK: LEGAL (X22 POSTS) SALARY : R163 563 – R192 666 per annum. The successful candidate will be required to sign a performance agreement.

CENTRE : Regional Courts: RC

Johannesburg Ref No: 2019/430/OCJ RC

Port Elizabeth Ref No: 2019/431/OCJ RC

Cape Town Ref No: 2019/432/OCJ RC

Kimberley Ref No: 2019/433/OCJ RC

Durban Ref No: 2019/434/OCJ RC

Mmabatho Ref No: 2019/435/OCJ RC

Nelspruit Ref No: 2019/436/OCJ RC

Polokwane Ref No: 2019/437/OCJ RC

Bloemfontein Ref No: 2019/438/OCJ

District Courts: DC

Johannesburg Ref No: 2019/439/OCJ DC

Pretoria Ref No: 2019/440/OCJ DC

Bloemfontein Ref No: 2019/4410OCJ DC

Mmabatho Ref No: 2019/442/OCJ DC

Port Elizabeth Ref No: 2019/443/OCJ DC

Umthatha Ref No: 2019/444/OCJ DC

Polokwane Ref No: 2019/445/OCJ DC

Kimberley Ref No: 2019/446/OCJ DC: Durban Ref No: 2019/447/447/OCJ DC:

Pietermaritzburg Ref No: 2019/448/OCJ DC

Nelspruit Ref No: 2019/449/OCJ DC

Cape Town Ref No: 2019/450/OCJ DC

Wynberg Ref No: 2019/451/OCJ

REQUIREMENTS : Grade 12. The following will serve as an added advantage an LLB and 0-2 years’ experience. Skills and Competencies: Research skills; Communication skills (verbal and written); Minute taking skills; Good reporting skills; Creative and analytical thinking skills; and Computer literacy.

DUTIES : Conduct legal research for the Regional Court President/ Chief Magistrate: Conduct legal research or research on any other topic requested for by the Regional Court President/ Chief Magistrate; Download the cases in the monthly notifications from Juta; Download for distribution to the Magistrates of all judgments as well as any amendments to relevant legislation. Compilation of statistics: The compilation of court performance statistics monthly/quarterly/ annually or as required by Regional Court President/ Chief Magistrate; Provide support with the gathering of statistics from all courts; Verify and validate statistic; Provide support with the production of the court performance reports; Provide support with the presentation and dissemination of the court performance information; Provide support with the training of the court clerks. Case flow management: Forwarding case flow challenges reports to relevant stakeholders as it is reported and the monthly incidents to each relevant stakeholder; Compile Provincial Efficiency Enhancement Committee (PEEC), Regional Efficiency Enhancement Committee (REEC) and District Efficiency Enhancement Committee (DEEC) court performance reports and related matter; Assistance with logistics for case flow management meetings (minute taking, compilation of meeting packs, distribution of agendas and minutes). Assisting regional court registrar: Assist Assistant Registrars in civil issuing offices with issuing, capturing etc; Assist Regional Court Registrar as requested with reports and inspections. Provide administrative functions to the Regional Court President/ Chief Magistrate.

ENQUIRIES : Ms L Mothemane Tel No: (010) 493 2500/2533

APPLICATIONS : National Office: Midrand: Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107, Applications can also be hand delivered 46 to the Office of the Chief Justice, Human Resource Management, 188 14th Road, Noordwyk, Midrand, 1685.

FOR ATTENTION : HR Directorate NOTE : Please complete a separate application for each centre and reference number

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Data Capturer Kalafong Hospital

Data Capturer Kalafong Hospital

 

DATA CAPTURER REF NO: DATACAP/PKTH/200/01/19
Directorate: Health Information Management
SALARY : R163 563 per annum (plus benefits)
CENTRE : Kalafong Provincial Tertiary Hospital

REQUIREMENTS : Grade 12. Diploma/NQF Level 5 in Information Management Science or
Epidemiology Statistics or related 5 years’ experience as a DHIS Data Capturer.
Advanced DHIS and Knowledge Management. More than 3-years working
experience in Health environment. Computer literate with extensive knowledge of
MS Excel, Word, PowerPoint, Outlook and Internet is compulsory. Analytical and
numerical skills. Good communication, presentation, interpersonal, coordination
and reporting skills. A valid driver’s licence is compulsory. Knowledge, Skills and
Abilities: Strong numeracy skills and be able to create graphs and presentation
using MS packages. Ability to draw data out of webDHIS. Basic skills in presenting
information. Basic skills in data analysis. Basic filing and information management
skills. Experience and knowledge in NIDS, DHIS definitions, indicators and
structured way to capture data into system currently used.

 

DUTIES : Daily collection, collation and capturing of data and statistics from clinics and wards
on to the webDHIS. Compilation of Portfolio of Evidence on compiled reports.

 

ENQUIRIES : Mr. O.E. Cebisa Tel No: (012) 318-6637

 

How to Apply
APPLICATIONS :

Applications must be submitted to: Kalafong Provincial Tertiary Hospital, Human Resource Department, Private Bag X396, Pretoria, 0001.

Hand Delivery at
Kalafong Security Gate and sign in register book. Applicants must indicate the post reference number on their applications.

NOTE : Applications must be filled on a Z83 form accompanied by a comprehensive CV
highlighting or stating the requirements mentioned above; and certified copies of
ID and qualifications. Failure to submit the required documents will result in the
application not being considered. Medical surveillance will be conducted on the
recommended applicants, at no cost. People with disabilities are welcome to apply.
Qualifications of candidates recommended for appointment will be verified.
Persons in possession of a foreign qualification must furnish the Department with
an evaluation certificate from the South African Qualifications Authority (SAQA).
Candidates will be subjected to security screening and vetting process
Applications received after closing date will not be accepted. The Department
reserves the right to not make an appointment. Candidates will be expected to be
available for selection interviews on the date, time and place determined by the
Department. Please Note: The Public Service does not charge any fees for
applying for posts. Should you be asked for a fee, please let the authorities know.

CLOSING DATE : 01 February 2019

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Admin Clerk Wanted Thekwini FET College

Admin Clerk Wanted Thekwini FET College

 

ADMIN CLERK: LIBRARY SERVICES (X3 POSTS)
Permanent
SALARY : R163 563 per annum (Level 05)

CENTRE : Thekwini TVET College (Campuses: Springfield/ Asherville):
Springfield Ref No: Spr 01/01/2019 (X2 Posts)
Asherville Ref No: Ash 01/01/2019 (X1 Post)
REQUIREMENTS : Matric certificate 12 or equivalent. Recognised and relevant tertiary qualification
(REQV 13). Two years’ working experience in library administration is
recommended. Good computer skills (incl. MS Word, MS Excel). Capturing
experience on Coltech. Good communication skills (verbal and written) and
interpersonal skills. Fluency in both English and isiZulu is recommended.
DUTIES : Provide library services and support to staff and students as required. Order and
receive stock according to set standards. Issue text books and process returns
according to library procedures and regulations. Sort books according to library
standards for retrieval. Maintenance of relief classes. Capturing and stock taking.
Process library information according to library guidelines.
ENQUIRIES : Ms Catri Sibiya Tel No: 031 250 8418

 

How to Apply for this position

APPLICATIONS : Deliver or post to Thekwini TVET College, Human Resources Management &
Development Department, Central Office, 262 D’Aintree Avenue, Asherville or
P//Bag X06, Dormerton, Durban
CLOSING DATE : 25 January 2019 at 13H30
NOTE : Applications must be submitted on the prescribed Z83 (obtainable from any Public
Service Department or on the internet at (www.gov.za/document), which must be
completed in full, originally signed and dated by the applicant. NB: All parts of the
Z83 form must be filled in full, including sections where the form states that “please
ignore if you have attached a CV with these details”. Applications must be
accompanied by a covering letter, a comprehensive Curriculum Vitae and Certified
Copies of all qualifications incl. academic records, Identity Document, and Drivers
Licence (where applicable). NB: All document certification dates must be within
three months of the application date. The specific reference number of the post
applied for must be quoted. A separate application must be submitted for each
post applying for. For foreign applications; a certified copy of SAQA Evaluation of
Qualifications Certificate, Work Permit and Passport must be included. NB: All
applications to include ALL required documentation as listed above. Incomplete
applications WILL NOT be considered. Thekwini TVET College is an equal
opportunity employer. The College reserves the right not to make an appointment
in these positions. Correspondence will be limited to short-listed candidates only.
All successful candidates will be subjected to qualifications and citizenship
verification, criminal record and financial record checks, previous employment
verification before appointment. Applicants who have not been contacted within
eight weeks of the closing date

 

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Registry Clerk Position Pretoria and Johannesburg

Registry Clerk Position Pretoria

REGISTY CLERK REF NO: 3/2/1/2018/312
Office of the Registrar of Deeds
SALARY : R163 563 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 certificate or equivalent. No experience required. Knowledge of
registry duties, practices as well as the ability to capture data, and operate
computer. Working knowledge and understanding of the legislative framework
governing the public service. Knowledge of storage and retrieval procedures in
terms of the working environment. Planning and organisation. Computer literacy.
Interpersonal relations. Flexibility. Communication skills (verbal and written). Team
work. Working under pressure. Meeting deadlines.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other
enquiries received. Receive and register hand delivered mail/files. Handle
incoming and outgoing correspondence. Receive all mail. Sort, register and
dispatch mail. Distribute notices on registry issues. Render an effective filing and
record management service. Opening and close files according to record
classification system. Filing/storage, tracing (electronically/manually) and retrieval
of documents and files. Complete index cards for all files. Operate office machines
in relation to the registry function. Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis. Undertake spot
checks on post to ensure no private post is included. Lock post in postbag for
messengers to deliver to Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers
and signs over remittances to finance. Send wrong remittances back to sender via
registered post and record reference number in register. Keep daily record of
amount of letters franked. Process documents for archiving and disposal.
Electronic scanning of files. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep
records for archived documents.
APPLICATIONS : Applications can also be submitted to: Office of the Chief Registrar of Deeds,
Private Bag X918, Pretoria, 0001 or hand it delivered to: Rentmeester Building,
Room 412, 4th floor, Corner Pretorius and Bosman Street, For attention HRM.
NOTE : African, Coloured, Indian and White Males, Coloured, Indian and Females and
People with disability are encouraged to apply.

POST 37/77 : PRINCIPAL DEEDS REGISTRATION CLERK: INFORMATION AND DOTS REF
NO: 3/2/1/2018/313
Office of the Registrar of Deeds
SALARY : R163 563 per annum (Level 05)
CENTRE : Johannesburg
REQUIREMENTS : Grade 12. No experience required. Ability to identify, classify and record a large
variety of official documents. Microfilming and information systems. Knowledge of
records management. Knowledge of the personnel and provisioning administration
process. Planning and organisation skills. Computer literacy skills. Good verbal
and written communication skills. Liaison skills. Filing skills. Problem solving skills.
Archiving skills.
DUTIES : Ensure the scanning of deeds into the system. Ensure documentation is scanned
correctly. Ensure that scanned images are saved on server regularly. Verify image
against physical document according to specifications. Draw the microfilm rolls and
digitalize the copies. Write image to microfilm according to specifications. Ensure
that a quality check is performed on film once film has been developed. Submit
film over for processing once check is done. Ensure the filing of copies. Ensure
film is filed after quality check is completed. Retrieve image on the server for
backup.
APPLICATIONS : Applications can also be submitted to: Office of the Chief Registrar of Deeds,
Private Bag X918, Pretoria, 0001 or hand it delivered to: Rentmeester Building,
Room 412, 4th floor, Corner Pretorius and Bosman Street, For attention HRM.
NOTE : Preference would be given to African, Indian and White Males, White Females and
people with disabilities.

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Source: DPSA

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