REGISTRY CLERK: SECURITY AND FACILITIES MANAGEMENT
SERVICES REF NO: MISA/RC: S&F/31
SALARY : R152 862 – R 180 063 per annum
CENTRE : Misa Head Office, Centurion
REQUIREMENTS : A Grade 10/ Senior Certificate or Equivalent with between 0-2 years’
experience. Generic Competencies: Problem solving, Planning and
Organising, Communication (verbal & Written), Computer literacy.
Technical competencies: In depth knowledge and understanding of:
Filling system, Mail procedure manual, Promotion of access to
information act, National archives.
DUTIES : The successful candidate will perform the following duties: Provide
registry counter services: Attend to clients, Handle telephonic and other
enquiries received, Receive and register hand delivered mail/file, Handle
incoming and outgoing correspondence:, Receive all mail, Sort, register
and dispatch mail, Distribute notices on registry issues, Render an
effective filing and record management service: Opening and close files
according to record classification system, Filing/storage, tracing
(electronically/manually) and retrieval of documents and employee
personal files. Manage the document storage in the registry in
accordance with MISA’s File Plan and document management system.
Complete index cards for all files. Operate office machines in relation to
the registry function: Open and maintain Franking machine register and
remittance register. Frank post, record money and update register
immediately on daily basis. Hand delivers and signs over remittances to
finance. Send back wrong remittances to sender via registered post and
record reference number in register. Lock post away in postbag for
messengers to deliver to Post Office, Process documents for archiving
and/or disposal: Comply with the relevant National legislation when
determining timeframes for disposal of records, Electronic scanning and
indexing of files. Sort and package files for archives and distribution,
Compile list of documents to be archived and submit to the supervisor,
Keep records for archived documents. Electronic routing of documents
How to Apply
ENQUIRIES : Mr. Mongi Khanyile Tel: (011) 704 2863
APPLICATIONS : Applications must be e-mailed to: firstname.lastname@example.org
APPLICATIONS : Please forward your application, quoting the relevant reference number,
to the emails provided for each post.
CLOSING DATE : 09 February 2018
NOTE : Applications must be submitted on form Z83 (application form), obtainable from any Public Service department, and should be accompanied by a comprehensive CV, ID and certified copies of
qualifications (certification should not be more than six (6) months). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation. Incomplete applications or applications received after the closing date will not be considered. Due to the large number of responses anticipated, correspondence will be limited to short-listed
candidates only. If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful. All applicants must be SA Citizens/Permanent
Residents. The Department reserves the right to conduct preemployment security screening and permanent appointment is subject to positive security clearance outcome. Applicants with foreign qualifications must submit a SAQA evaluation report on their qualification(s). It is compulsory that all applicants declare any pending criminal, disciplinary or any other allegations or investigations against them.The successful
candidate will be subjected to positive results of the security clearance process and the verification of educational qualification certificates. We thank you for the interest shown in MISA.
NOTE : Candidates should therefore possess managerial skills on different levels of proficiency of the posts. Short listed candidates, could be expected to complete management competency assessments.