Secretary Job X4 Posts

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Secretary Job X4 Posts

SECRETARY REF NO: HR/SEC4/04 (X4 POSTS)
SALARY : R173 703 – R204 612 per annum
CENTRE : MISA Head Office, Centurion


REQUIREMENTS : An appropriate Matric certificate and any other computer training course or
qualification that will enable the person to perform the work satisfactorily. Core
Competencies: Good telephone etiquette. Computer literacy. Sound organizational
skills. Good people skills. High level of reliability. Language skills and the ability to
communicate well with people at different levels and from different backgrounds.
Basic written communication skills. Ability to act with tact and discretion. Good
grooming and presentation. Process Competencies: Knowledge Management.
Service Delivery Innovation. Problem Solving and Analysis. Client Orientation and
Customer Focus. Communication. Technical Competencies: Understanding of
Public Service Regulations. Computer literacy.


DUTIES : The successful candidate will perform the following duties: Provides a secretarial
support service to the Chief Director: Records appointments and events in the diary
of the Chief Director; Type documents for the Chief Director and other staff within
the Chief Directorate; Operates office equipment like photocopiers. Provides
Clerical support service to the Chief Director: Liaise with travel agencies to make
travel arrangements; Arrange meetings and events for the Chief Director and staff
in the Chief Directorate, Identifies venues, invites roles players, organize
refreshments and sets up schedules for meetings and events; Processes the travel
and subsistence claims for the Chief Directorate; Processes all invoices that
emanate from the activities of the work of the Chief Director; Records basic minutes
of the meetings of the Chief Director where required; Drafts routine correspondence
and reports; Does filling of documents for the Chief Director and the Chief
Directorate where required; Administer matters like the leave register and the
telephone account; Receives, records and distributes all incoming and outgoing
documents; Handles the procurement of standard items like stationery,
refreshments, etc. Collects all relevant documents to enable the Chief Director to
prepare for meeting. Remains up to date with regard to prescripts/policies and
procedures applicable to her/his work terrain to ensure efficient and effective
support to the Chief Director: Studies the relevant Public Service and departmental
prescripts/policies and other documents to ensure that the application thereof is
understood properly; Remains abreast with the procedures and processes that apply in the office of the Chief Director.

How to Apply


ENQUIRIES : Mr Jabulani Hadebe Tel No: (011) 763 1103/ Nommiselo Mtini/ Fulufhelo Museisi
Tel No: (012) 8485305/5379
APPLICATIONS : Please forward your application, quoting the relevant reference number, to: HRSEC4-04@multilead.co.za

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