Secretary X2 Positions Defence Department


SECRETARY (X2 POSTS) Directorate: Office of the Chief Security Officer Ref No: HO 2019/06/30 Directorate: Risk Management Ref No: HO 2019/06/31 SALARY : R173 703 per annum

CENTRE : National Head Office

REQUIREMENTS : Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily. Computer literacy. Competencies and attributes: Honesty and integrity. Attention to detail. Plan and organize. Punctuality and confidentiality. Service delivery and client orientation. Excellent communication skills (written and verbal). Ability to work under pressure. Ability to coordinate and organize work related tasks. Good telephone etiquette. High level of reliability. Ability to act with tact and discretion.

DUTIES : Execute office and general administrative duties. Screen and answer telephone calls. Type correspondence. Compile documentation and presentations. Ensure proper record management through effective filling systems. Manage electronic document tracking system. Maintain diary and manage appointments. Responsible for the management of document tracking system. Arrange and coordinate meetings, workshops etc. Facilitate the procurement of office equipment such as stationery. Perform all such tasks and duties related to the role. Make all transport arrangements for conferences, courses, meetings and hearings away from the office. Management of finance and assets.


ENQUIRIES : Mr TO Mokhele Tel No: 012 3072173/Mr Y Naidoo Tel No: 012 307 2079/Ms M Marais Tel No: 012 307 2977/Ms TP Baloyi Tel No: 012 305 8589

APPLICATIONS : All applications must be submitted to: National Head Office: Department of Correctional Services, Post Advertisement Section, Private Bag X136, Pretoria, 0001 OR hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and Schubart Street).

CLOSING DATE : 14 June 2019 @ 15h45 NOTE : Applications must be submitted on form Z83 (Public Service Application form), obtainable from any Public Service Department, and must be completed in full. Applications must be accompanied by a CV, copies of qualifications, identity document and valid driver’s licence.

Source: DPSA


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Exxaro Company Secretary Pretoria Gauteng

Exxaro Company Secretary Pretoria Gauteng

REFERENCE SHOULD BE MADE TO P40165308 ON ALL APPLICATIONS

PURPOSE: • To provide support to Group Company Secretary and Assistant Group Secretary by executing operations within company secretarial unit. • To provide company secretarial, record keeping and administrative services.

MAJOR CHALLENGES: • Guidance and support to directors. • Handling and processing of highly sensitive information. • Regulatory compliance – understanding of complex requirements. • Highly pressurised and complex environment.

QUALIFICATIONS:

  • National Diploma (Relevant) (Essential/Minimum)
  • Charted Institute of Secretaries (Recommended/Desirable)
  • B Degree (Relevant) (Recommended/Desirable)

EXPERIENCE:

3-5 years Company secretarial experience with Knowledge of the Companies Act

Importance : Essential/Minimum

Involvement : Operational

REQUIREMENTS:

  • Certificate of Fitness (Essential/Minimum)
  • Psychometric Assessment (Essential/Minimum)

POSITION TASKS:

The incumbent will inter alia be responsible for the following:

Administration and Document Control

  • Advise on what documents need to be created as well as the level of detail to be contained in the documents
  • Responsible for storing, maintaining, retrieving, certifying and explaining corporate governance documents

Audit Management

  • Assist auditors during statutory audit

Best Practice and Knowledge Management

  • Constantly seek to perform current tasks better, faster and cheaper
  • Confer and share tactical and operational information with relevant stakeholders to discuss issues, coordinate activities, and resolve problems related to execution of company strategy on a scheduled basis
  • Continuously monitor exchange and preservation of information between operations and individuals to facilitate effective knowledge management according to organisational objectives and as applicable to department

Business Performance and Operations

  • Manage statutory records in accordance with legal and regulatory requirements
  • Keep up to date with developments in relevant legislation and regulations
  • Implement policies and procedures to ensure continued good practice
  • Produce relevant, accurate and on time key stakeholder information
  • Preparation and distribution of:
  • Notices of meetings
  • Agendas and papers – deciding on and setting the agenda for review by the chairman, raising matters for discussion
  • Resolutions and minutes of meetings
  • Arrange, organize and attend respective meetings
  • Statutory submissions, facilitate notarisation of documents and lodging of accounts

Compliance, Governance and Assurance

  • Ensure full compliance with the Companies Act, Listings Requirements and other pieces of legislation for which Corporate Secretariat is responsible, i.e. Promotion of Access to Information Act (PAIA), Protection of Personal Information Act (POPI), Financial Markets Act (FMA)
  • Drafting of sense announcements
  • Submission of documents to regulators, i.e. Companies and Intellectual Property Commission (CIPC)
  • Ensure all companies/committees for which a corporate secretariat and governance service is provided is fully compliant with applicable Companies legislation
  • Assist Group Company Secretary in ensuring compliance with Companies Act, Johannesburg Stock Exchange (JSE)

Listings Requirements, Memorandum of Incorporation (MoI), King IV and other relevant legislation

Customer, Stakeholder and Client Relationship Management

  • Accountable to provide a comprehensive corporate secretariat and governance service to the following committees:
  • Executive Committee (Exco) from time to time
  • Investment Review Committee
  • Group Information Management (IM) Steering Committee
  • or any other committee, so decided by the Group Company Secretary and Legal
  • Full meeting coordination: agendas, minutes, action reports, facilitation.
  • Provide strategic advice and guidance on processes and policies to be followed, as well as delegated authority and required governance in general.
  • Support and guide the chairman and the members as to their roles and responsibilities.
  • Provide relevant and specialised support to applicable stakeholders
  • Meeting and document support for offshore companies (Dutch etc.)

Effective People Management

  • Teamwork and collaboration
  • Coordinating activities when Group Company Secretary and Assistant Group Secretary are out of the office
  • Guidance and advice to Professionals-in-Training (PIT’s)

Internal Business Processes

  • Assist Assistant Group Secretary in preparing and managing Departmental budget
  • Assist Group Company Secretary with preparation of memoranda informing board and board committees of governance information
  • Assist Group Company Secretary and chairmen of committees with research as requested
  • Assist in review and updating of charters and terms of reference and accountable for update of terms of reference for committees for which accountable
  • Provide guidance and support to management committee on governance matters

Safe and Healthy Work Environment

  • Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
  • Encourage a culture that focuses on safety in all operations

Specialised Support

  • Board Pad super user – providing 24/7 support to all directors and management in respect of access to application etc.
  • Ensure full compliance with governance principles and delegation framework
  • Assist Assistant Group Secretary and Group Company Secretary with board and committee meeting preparation
  • Prepare and update all company’s information sheet
  • Ensure Directors declare their interests in contracts
  • Assist with arrangements/preparations for board, committee and annual general meetings, video/telephone conferencing
  • Responsible for management of directors’ and senior management dealings in relation to management share incentive schemes

Behavioural Alignment

Demonstrates the following:

  • Creativity, collaboration, sociable and awareness to the ecosystem
  • Stewardship, accountability, ability to develop trust, safety conscious and ethical
  • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
  • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
  • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Applicants must submit a CV to mmotsi.nkhambula@exxaro.com on or before 2019.05.13 at 16:00. The appointment will be made in accordance with Exxaro’s Employment Equity policy.

If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.

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Senior Secretary Pretoria

SENIOR SECRETARY REF NO: CFO 19/1/9 Finance Management Division Chief Directorate Financial Services Directorate Finance Support Services SALARY : R163 563 per annum (Level 05)

CENTRE : Pretoria

REQUIREMENTS : Grade 12 certificate with computer certificate and exposure to general secretarial duties. Grade 12 with Commercial subjects will be an added advantage. Special skills requirements: Computer literate (Excel, PowerPoint, and Word). Good telephone etiquette, Ability to handle variety of tasks and able to work under pressure. Good inter-personal skills, adaptability and resourcefulness. Applicant must have good communication skills and time management. Be presentable, reliable and punctual.

DUTIES : Render effective and efficient secretarial services to the Director. Take minutes in Director’s meetings. Typing of variety of documents, including agendas, memos, letters, and reports. Handle and maintain the Director’s diaries, correspondence, controls files, process telephone calls and take messages. Arrange entry authorisations, receiving visitors and serving tea/refreshments. Arrange meetings, appointments, flights, accommodation and transport. Act as secretary when required. Ensure the Director receives agendas and minutes timeously. Update and store the Directorate’s personal information. Remind the Director of the scheduled meetings and appointments and submission of documents. Ensure the office is tidy and inventory is maintained and updated. Ensure faulty and malfunctioning equipment in the office are reported. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be responsible for procurement of office requirements in the Director’s office.

ENQUIRIES : Ms M.P. Molefe Tel No: (012) 392 2558

APPLICATIONS : Applications must be submitted to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. Note: (Please use reference number not post number). Download Z83 Form Here

Search for Secretary positions here

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Senior Secretary Vacancy Pretoria

SENIOR SECRETARY GR II, REF NO: CFO 18/5/2
Finance Management Division
Chief Directorate: Budget Management, Budgeting
SALARY : R152 862 per annum (Level 05)


CENTRE : Pretoria
REQUIREMENTS : Minimum requirements: Grade 12 certificate. Computer certificate or proven
exposure to Ms Office suite, especially Ms Word. Minimum of one or two years
secretarial experience. Grade 12 with Commercial subjects will be an added
advantage. Computer literate (Excel, PowerPoint, and MS Word). Good telephone
etiquette, Ability to handle variety of tasks and able to work under pressure. Good
inter-personal skills, adaptability and resourcefulness. Applicant must have good
communication skills and time management. Be presentable, reliable and
punctual.
DUTIES : Render effective and efficient secretarial services to the Director. Take minutes in
Director’s meetings. Typing of variety of documents, including agendas, memos,
letters, and reports. Handle and maintain the Director’s diaries, correspondence,
controls files, process telephone calls and take messages. Arrange entry
authorisations, receiving visitors and serving tea/refreshments. Arrange meetings,
appointments, flights, accommodation and transport. Act as secretary when
required. Ensure the Director receives agendas and minutes timeously. Update
and store the Directorate’s personal information. Remind the Director of the
scheduled meetings and appointments and submission of documents. Ensure the
office is tidy and inventory is maintained and updated. Ensure faulty and
malfunctioning equipment in the office are reported. Receive, register, route and
file correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be
responsible for procurement of office requirements in the Director’s office.

ENQUIRIES : Ms O.A. Samuels, Tel No: (012) 355 6481

APPLICATIONS : Department of Defence, Financial Management Division, DFSS, Career
Management Section, Private Bag X137,Pretoria, 0001 or applications may be
hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street,
Pretoria where it must be placed in wooden post box 5 at reception (Please use
reference number not post number).

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Secretary Position Pretoria

SECRETARY REF NO: Q9/2018/15
Director: Compliance Monitoring
SALARY : R152 862 per annum (Level 5) .The successful candidate will be required to
sign a performance agreement.
CENTRE : National office Pretoria


REQUIREMENTS : A Grade 12 with typing as a subject or any other training course/ qualification
that will enable the person to perform the work satisfactorily. Ability to
communicate well with people at different levels and from different
backgrounds. Good telephone etiquette. Computer literacy. Sound
organsational skills. Good office management skills (document tracking,
storage and retrieval system) sound minute taking as well as general office
experience are essential. Applicants must be able to work under pressure,
independently and ability to act with tact and discretion. Honesty and integrity.
The successful candidate must be reliable, flexible, creative, be able to
maintain confidentiality, client focused and quality oriented.
DUTIES : Provide general secretarial, administrative and support services to the Director
such as: receive and make telephone calls, manage the Director’s Diary, Make
travel and accommodations arrangements, Provides clerical support services
to the Director. Arranges meetings and events. Process the travel and
subsistence claims for the unit. Type
letters/memorandums/submissions/reports, Send and receive emails and
faxes, Extract and process data and dissemination of management information
in the context of office automation file, retrieve, track documents for the office
of the Director. Draft routine correspondences and reports and Remain up to
date with regard to prescripts/policies and procedures applicable to your work
36
terrain to ensure efficient and effective support to the Director. Collects all
relevant documents to enable the manager to prepare for meetings. Handles
the procurement of standard items like stationery etc.
ENQUIRIES : Mr P Hlalele Tel No: 012 399 0189

 

APPLICATIONS : Independent Police Investigative Directorate, Private Bag X 941, Pretoria,
0001 or, hand deliver to City Forum Building, 114 Madiba street, Pretoria
Central.
FOR ATTENTION : Ms DR Kumalo
CLOSING DATE : 11 May 2018
NOTE : Applications must be submitted on form Z83, obtainable from any Public
Service Department accompanied by a fully completed and signed form Z83
and a recently updated, comprehensive CV as well as recently certified copies(
Not older than 3 months after publication of the advert) of all qualification(s)
including a Senior Certificate and ID-document [Driver’s license where
applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must
attach a copy of their Permanent Residence Permits to their applications.
Should you be in possession of a foreign qualification, it must be accompanied
by an evaluation certificate from the South African Qualification Authority
(SAQA). Applicants who do not comply with the above-mentioned
requirements, as well as applications received late, will not be considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) weeks after the closing date of this
advertisement, please accept that your application was unsuccessful. The
successful candidate will have to undergo security vetting. His / her character
should be beyond reproach. The appointment is subject to security clearance,
verification of qualifications (criminal record, citizenship, credit record checks,
qualification verification and employment verification). People living with
disabilities are encouraged to apply.

Source: DPSA Vacancies

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Secretary Position Various Provinces

DWS Vacancies in various provinces and regions. Please note that the Z83 form is compulsory for the post we have listed.

Department of Water and Sanitation Current Vacancies

SECRETARY

REF NO: 040518/26

Branch: Operational Integration: North West

SALARY : R152 862 per annum (Level 5)

CENTRE : Mmabatho

SECRETARY

REF NO: 040518/27 CD: Human Resource Management Directorate: Employee Performance Management

SALARY : R152 862 per annum (Level 5)

CENTRE : Pretoria

REQUIREMENTS :

  • A Senior Certificate and certificate in Secretarial Services.
  • One (1) to two (2) years experience in secretarial duties and general administration.
  • Knowledge of administrative procedures.
  • Knowledge in secretarial duties, computer literacy, proficient in Microsoft Office and Outlook, sound organisational skills.
  • Good people skills.
  • High level of reliability and flexibility.
  • Sound written and verbal communication skills.
  • Ability to act with tact and discretion.
  • Basic Knowledge of dispute resolution process.
  • Understanding of project management related issues.
  • Basic Financial Management and knowledge of PFMA.
  • Client orientation and customer focus.
  • Accountability and Ethical Conduct.
  • Able to work in a high pressure environment.
  • Innovation and networking skills.

HUMAN RESOURCES OFFICER

REF NO: 040518/28 (X4 POSTS) CD: Human Resource Management Dir: Planning Recruitment & Selection

SALARY : R152 862 per annum (Level 5)

CENTRE : Pretoria

REQUIREMENTS :

  • A National Senior Certificate. Twelve (12) months working experience will be an added advantage.
  • Basic knowledge and insight of Human prescripts.
  • Knowledge of registry duties, practices as well as ability to capture data, and operate 46 computer.
  • Knowledge of the Public Service Act and Public Service Regulation.
  • Working knowledge and understanding of legislative framework governing the Public Services.
  • Interpersonal relations, flexibility and team work.
  • Basic knowledge of problem solving and analysis.

SECURITY OFFICER

REF NO: 040518/29 (X5 POSTS) CD: Auxiliary Services

SALARY : R127 851 per annum (Level 04)

CENTRE : Pretoria

REQUIREMENTS :

  • A National Senior certificate.
  • Basic security officer’s course and training.
  • Knowledge of the access control procedures.
  • Knowledge of measures for the movement of equipment and stores.
  • Knowledge of prescribed security procedures (e.g MS, NSA, Protection of information Act. etc) and the authority of security officers under these documents.
  • Experience and knowledge on the relevant emergency procedures.
  • Ability to work under pressure and long hours.
  • Report writing, Investigations and riot control skills.
  • Effective communication skills.
  • First aid and fire prevention competencies.
  • Good searching and evacuation skills.

APPLICATIONS :

Pretoria: Please forward your applications quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X350, Pretoria, 0001 or hand deliver to Continental Building, Corner of Visagie and Bosman Street, Pretoria. For attention: Ms L Van Wyk

Kimberly: Please forward your application, quoting the post reference number, to: The Provincial Head: Northern Cape, Department of Water and Sanitation, Private Bag X6101, Kimberley, 8301 or hand-deliver to 28 Central Road, Beaconsfield, Kimberley, 8301. For attention: Ms. C Du Plessis

Gauteng: Please forward your application, quoting the post reference number, to The Provincial Head, Department of Water and Sanitation, Private Bag X995, Pretoria, 0001 or Hand delivered at 285 Francis Baard Street, Bothongo Plaza
East Building, 15th Floor. For attention: Mr. Daniel Masoga

Mbombela, Groblersdal: Please forward all applications quoting the reference number to: The Department of Water and Sanitation, Private Bag X 11259 Mbombela,1200 or hand deliver at Prorom Building, Cnr Brown & Paul Kruger
Streets, Mbombela. For attention: Mr MJ Nzima

Polokwane: Please forward your application quoting the reference number to: The Department of Water and Sanitation, Private Bag X 9506, Polokwane, 0700 or Hand Deliver to Azmo Place Building Department of Water and Sanitation, 49
Joubert Street, Corner Thabo Mbeki & Joubert Streets, Azmo Place Building (Registry Office 4rth floor). For attention: Mr. M.P Makgakga, Tel 015 – 290 1386

Bellville: Please forward your applications quoting the relevant reference number to The Regional Head: Western Cape, Department of Water and Sanitation, Private Bag X16, Sanlamhof, 7532 or hand deliver to Sigma Building, 3
Blanckenberg Road, and Bellville. For attention: Mr. B. Saki 021 941 6018

Durban: Please forward your application quoting the reference number to The Provincial Head: KwaZulu Natal, Department of Water and Sanitation. P.O. Box 1018, Durban, 4000 or hand-deliver to 88 Joe Slovo Street (previously Field Street), Southern Life Building, 9th Floor, Durban. For attention: The Manager (Human Resources)

Mmabatho: Please forward your application quoting the reference number to The Acting Provincial Head: North West, Department of Water and Sanitation, Private Bagx5 Mmabatho 2735 or and deliver at Mega City Shopping Centre, Corner Dr. James Moroka drive and Sekame Road, Unit 99 Ground floor. For attention: Mr MJ Ntwe

NOTE :

Applications must be submitted on a signed and dated Z83 Form – CLICK HERE TO DOWNLOAD THE FORM

OR
Z83 Form – CLICK HERE TO DOWNLOAD THE FORM, obtainable from any Public Service Department, and should be accompanied by a comprehensive CV as well as certified copies of qualifications and Identity document.

No late, faxed or e-mailed applications will be accepted. Note: If you have not heard from us within two (2) months of the closing date, please accept that your application was unsuccessful.

Preference will be given to previously disadvantage groups.

Successful applicants will be required to undergo standard Government security clearance procedures including verification of qualifications. Should you be in a possession of a foreign qualification(s), it must be accompanied by an evaluation from South African Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department.

Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments).

The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools” People with disabilities are encouraged to apply for the posts.

People who are not employed by the Public Service Departments are welcomed to apply for posts.

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SAPS is Looking to Appoint a Secretary: REFERENCES: : WC 181/5/2016

LOCATION: Crime Intelligence (Western Cape)
REFERENCES: : WC 181/5/2016 (1 post)
Generic Requirements:
 Applicants must display competency in the post-specific functions of the post;
 Be a SA Citizen
 Be in possession of a Senior Certificate (Grade 12);
 Applicants in possession of a higher qualification in the specific field or who have completed an
internship/currently undergoing an internship in the Public Service may receive preference;
 Appropriate/relevant experience in the field of the post as well competency in MS Word, Excel and
PowerPoint may be an advantage.
 Be fluent in at least two official languages, of which one must be English;
 Must have no previous convictions or cases pending.
 Applicants will be subjected to security screening and fingerprint verification.
CORE FUNCTIONS:
 To provide secretarial support functions to the Component Head,
 Arrange, prepare meetings, agendas, typing and taking of minutes,
 Answer and screen all incoming calls to the office of the Component Head,
 Liaise with other sections and components on matters relating to the Provincial Head’s office,
 Maintain good recordkeeping, filing and bring forward system,
 Handle confidential documents,
 Process and submit claims, make travelling and accommodation arrangements,
 Manage the diary as well as receive and hosts visitors in the office,
 Operate standard equipment (fax. Photo copy machine, telephone, computers etc.)
 Serving refreshments to visitors and during meetings,
Manage office inventory.
GENERAL:
 Only the official application form (available on the SAPS website and at SAPS
recruitment offices) will be accepted. The Z83 previously utilized will no longer be
accepted. All instructions on the application form must be adhered to and all previous/pending
criminal/disciplinary convictions must be declared. Failure to do so may result in the rejection
of the application.
 The post particulars and reference number of the post must be correctly specified on the
application form.
 A comprehensive Curriculum Vitae must be submitted together with the application form.
 Certified copies (certification preferably by Police Officers) of an applicant’s ID document,
Senior Certificate and all educational qualifications obtained together with the academic
record (statement of results) thereof and service certificates of previous employers stating the
occupation and the period, must also be submitted and attached to every application.
 The copies must be correctly certified on the copy itself, not at the back. The certification must
not be older than three months. All qualifications and driver’s licenses submitted will be
subjected to verification checking with the relevant institutions.
 THE CLOSING DATE FOR THE APPLICATION IS 2017-02-24
 Applications must be mailed timeously. Late applications will not be accepted or considered.
 Appointments will be made in terms of the PSA Act as applicable to the post environment.
 If a candidate is short-listed, it can be expected of him/her to undergo a personal interview.
 Short-listed candidates for appointment to certain identified posts, will be vetted in terms of the
Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007)
and the Children’s Act, 2005 (Act No 38 of 2005). A candidate, whose particulars appear in
either the National Register for Sex Offenders or Part B of the Child Protection Register, will be
disqualified from appointment to that post.
 All short-listed candidates will be subjected to fingerprint screening. Candidates will be
subjected to a vetting process which will include security screening and fingerprint verification.
Applicants will be subjected to a vetting process at the level of “TOP SECRET SECURITY
CLEARANCE”


 Correspondence will be conducted with successful candidates only. If you have not been
contacted within three (3) months after the closing date of this advertisement, please accept
that your application was unsuccessful.
 The South African Police Service is under no obligation to fill a post after the advertisement thereof.

How to Apply
All applications must be submitted to:
WESTERN CAPE:
CO-ORDINATOR:
Col Dalamba / Lt Col Lourens
Disa Court Building
100 Myrtle Road
Bishop Lavis
7400
PO Box 17519
Bishop Lavis, 7465
Tel No: 021 935 9799 / 9641

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